Top - Rated Virtual Assistants
Your Scalable Virtual
Staffing
solution.
Minimize overhead
up to
70%
Boost productivity
up to
40%
Profitable growth
up to
50%
Get In Touch
Gain real results with a Virtual Teammate who enhances your team’s performance and simplifies your daily operations.
Schedule a Free Strategy Call or fill out the form to connect with us today.
Get Started with a Virtual Teammate
Are you a Doctor | Practice Manager | Practice Owner | Business Owner?
ABOUT
We didn't
invent Virtual
Staffing Solution!
We just made it better
Virtual Teammate is transforming lives through smarter staffing in healthcare and business. With deep roots in remote work, we empower your team to grow, innovate, and deliver impact—faster. It’s not just about work; it’s about creating value and achieving more, together.
HIPAA-Certified & Privacy-Compliant
Trained in Healthcare & Business Ops
Lightning-Fast Hiring Process
Simple, Transparent Fee Structure
Our Virtual teammates handle the busywork so clinics can care, and companies can grow—clearing the way for what matters most.
SEE OUR ROLES BELOW
Healthcare
Our specialized healthcare virtual teammates are here to alleviate your practice’s workload and ensure seamless operations. They’re equipped to handle a variety of healthcare tasks, from patient scheduling to data management.
Dental
Our specialized dental virtual teammates are here to lighten your clinic’s workload and ensure seamless day-to-day operations.
They’re equipped to handle a variety of dental-specific tasks from patient scheduling to records management and everything in between.
Administrative Support
Our specialized virtual teammates are here to alleviate your administrative burdens and ensure seamless operations. They’re equipped to handle a wide range of tasks, from scheduling to data entry and customer support.
Sales
Our specialized sales virtual teammates are here to ease your sales team’s workload and ensure seamless operations. They’re skilled in handling various sales tasks, from lead generation to customer follow-ups.
Marketing
Our specialized marketing virtual teammates are here to take the load off your shoulders and ensure seamless marketing operations. They’re equipped to handle a wide range of marketing tasks, from content creation to campaign management.
Customer Service
Our specialized virtual teammates are here to ensure your customer service operations run smoothly. They’re equipped to handle a wide range of tasks, from managing inquiries to resolving issues and providing support.
Finance
Our specialized virtual teammates are here to take the load off your shoulders and ensure your financial operations run like clockwork. They’re equipped to handle a wide range of finance-related tasks, from bookkeeping to invoicing.
Business Intelligence
Our specialized virtual teammates are here to take the load off your shoulders and ensure your quality assurance processes run smoothly. They’re equipped to handle a variety of BI and QA tasks, from data analysis to testing.
Real Value Creation, Real Growth –
see what our clients say!
Charlie Hushek
General Manager
Phoenix Heat Treating
Keith Galbut
President
Advocate
Lee Benson
CEO
Execute To Win
Why Choose Us
Simple Fee Structure
Our straightforward payment process makes managing expenses hassle-free.
Book a Free Strategy Session
Lightning-Fast Hiring Process
Our streamlined hiring process ensures you find the right Virtual Teammates quickly and efficiently.
Book a Free Strategy Session
Dynamic Scalability
Scale your virtual team up or down seamlessly to match your evolving business needs with ease.
Book a Free Strategy Session
Value Based Culture
Our Virtual Teammates are trained to know and bring a value-creation mindset to their role.
Book a Free Strategy Session
How We Work!
Our Process
STEP 1:
Book a Consultation
Schedule a quick discovery call with our team to discuss your goals and specific support needs.
STEP 2:
Meet Your Candidates
We’ll handpick a shortlist of qualified Virtual Assistants tailored to your requirements for you to review.
STEP 3:
Interview the Candidates
Speak directly with your preferred candidates to find the right fit for your team.
STEP 4:
Finalize Your Selection
Once you’ve chosen your VA, sign the Client Services Agreement and complete your billing details.
STEP 5:
Launch and Onboard
We’ll coordinate the start date and ensure your VA is fully onboarded with all IT and system access ready before day one.
STEP 5:
Launch and Onboard
We’ll coordinate the start date and ensure your VA is fully onboarded with all IT and system access ready before day one.
Our Process
STEP 1:
Book a Consultation
Schedule a quick discovery call with our team to discuss your goals and specific support needs.
STEP 2:
Meet & Interview Your Candidates
We’ll handpick a shortlist of qualified Virtual Assistants for you to review and interview, so you can choose the right fit for your team.
STEP 3:
Finalize, Launch and Onboard
Once you’ve selected your VA, we’ll handle the agreement, billing, start date, and onboarding to ensure they’re fully set up before day one.
Trusted by Major News and Media Networks
Our story and mission have reached audiences through top-tier publications and media outlets with nationwide reach, showcasing the growing impact of Virtual Teammate.
Our Virtual Teammates Are Ready to Meet You!
Let’s Talk About Your Next Best Hire
Get a fresh perspective on the ways a Virtual Teammate can strengthen your team and processes. We’ll look at what’s working, what isn’t, and identify value creation solutions.
Pinpoint Your Challenges and Goals
During our consultation, we will identify the key challenges and objectives within your organization.
Discover How We Can Help
We’ll evaluate how Virtual Teammate can contribute to your success.
Find Your Perfect Match
Our expert team will shortlist the best Virtual Assistants and arrange one-on-one interviews.
Create a Tailored Integration Strategy
We’ll craft a personalized plan for integrating and launching your Virtual Assistants.
Develop a Custom Communication Plan
We’ll establish a tailored communication cadence to ensure ongoing success.
FAQ
Frequently asked questions
What is a Virtual Teammate?
A Virtual Teammate is a skilled and dedicated remote professional who brings value by supporting essential functions for our healthcare clients, empowering them to focus on patient care and allowing our business clients to concentrate on their customers. From administrative tasks and customer service to data management and operations, they enhance productivity, reduce costs, and inspire you to prioritize what truly matters: exceptional patient care and transformative business growth.
How can a Virtual Teammate support my healthcare practice or business?
Cost Savings: Virtual Teammates are a cost-effective alternative to traditional employees—no need for office space, equipment, or full-time benefits. For healthcare practices, this means more budget can be allocated toward patient care or clinical tools
Access to Global Talent: Tap into a wider talent pool with specialized skills—whether it’s administrative support for a clinic or customer service for a growing business. You’re not limited by geography
Increased Productivity: With flexible schedules and focused task delegation, Virtual Teammates help reduce burnout among in-house staff and increase overall efficiency—vital for fast-paced healthcare environments and busy business operations alike
Improved Scalability: Whether you’re handling seasonal patient volume or scaling your business quickly, Virtual Teammates make it easy to expand or adjust your team based on demand—without the complexities of traditional hiring
Does hiring a Virtual Teammate really help save money?
Hiring a Virtual Teammate can reduce operating costs by up to 78% compared to in-house staff—whether you’re running a clinic or a company. Healthcare practices and businesses alike have seen up to a 40% boost in productivity and a 50% increase in profitable revenue, thanks to streamlined operations and flexible, skilled remote support.
How is Virtual Teammate different from other virtual staffing agencies?
Virtual Teammate is your value creation partner, dedicated to matching the perfect virtual teammate for your business. Our thorough recruitment and vetting process includes rigorous assessments of communication skills, IQ, personality strengths, and technical expertise, ensuring our virtual teammates excel in both technical abilities and interpersonal communication. Each teammate is paired with an aligned client success manager dedicated to your business, overseeing a streamlined onboarding process to ensure they hit the ground running. With Virtual Teammate, you gain a reliable partner committed to your business’s growth and success.
How do I know my Virtual Teammate is actually working?
We provide productivity and KPI metrics for you to track the productivity and ROI of leveraging your Virtual Teammate.
What are the recent stats to support remote working?
Clients have experienced 80% cost savings, a 40% increase in productivity, and a 50% growth in revenue potential with Virtual Teams.
A survey by Buffer found that 99% of remote workers would like to work remotely at least some of the time for the rest of their careers.
Owl Labs’ State of Remote Work report revealed that 83% of respondents said that the ability to work remotely would make them happier.
According to FlexJobs, remote work has grown by 159% since 2005, with a 44% increase in remote work over the past five years alone.
A study by Harvard Business Review found that remote workers are 13.5% more productive compared to their office-based counterparts.
A survey by FlexJobs found that 65% of respondents believe they would be more productive working remotely than in a traditional office setting.
According to Owl Labs, 83% of employees report lower stress levels when working remotely.
A study by Global Workplace Analytics revealed that companies with remote work options have 25% lower employee turnover than those that don’t.
Buffer’s State of Remote Work report showed that 97% of respondents would recommend remote work to others.
A survey by Remote.co found that 82% of remote workers reported lower stress levels due to reduced commuting.
What types of roles can be filled through virtual staffing?
Virtually any role that can be performed remotely can be filled through virtual staffing—whether in business or healthcare. This includes Personal Assistant/Executive Assistant, Client Services Representative/Receptionist, Billing Coordinator, Bookkeeper/Accountant, Client Sales Representative, Customer Service, Administrative Support, Marketing, and Software Development. In the healthcare space, roles like Medical Receptionist, Patient Services Coordinator, Medical Billing Assistant, Insurance Verification Specialist, Medical Scribe, and Healthcare Administrative Support can also be efficiently handled by Virtual Teammates.
How do I ensure the security of sensitive information when working with a Virtual Teammate?
Our healthcare Virtual Teammates are HIPAA certified, ensuring full compliance with patient privacy regulations. We implement strict security protocols, utilize encrypted communication channels, provide ongoing cybersecurity training, and enforce need-to-know access restrictions to maintain the highest standards of data protection and confidentiality.
How do I get started with Virtual Teammate?
Schedule time today to learn more about Virtual Teammate and how leveraging a virtual teammate can change your business and provide you leverage in your business and time back in your day to focus on what is most important to drive the success of your business.
How do I handle different time zones when working with Virtual Teammate?
Your Virtual Teammate will work your regular standard business hours or after hours as required to meet your needs, ensuring seamless collaboration across different time zones.
How can I ensure accountability and productivity with virtual staff?
We will work with our clients to level set expectations as part of the onboarding and work with them to define clear KPIs and productivity metrics for their virtual teammates and will support the reporting / tracking.
What sets Virtual Teammate apart from other virtual staffing solutions?
VTM is different from other virtual staffing agencies as we partner with our clients to be their value creation partner to support their long term growth and success by building a long term partnership versus a one time transactional placement.
Can I request Virtual Teammates with specific skill sets or expertise?
Absolutely! We understand that each business has unique requirements. You can specify the skill sets and expertise you need, and we’ll match you with Virtual Teammates who meet your criteria.
How does your pricing structure work?
Our pricing is transparent and straightforward. We offer competitive rates with no hidden fees. You only pay a flat rate for full-time or part-time VTMs, making it easy to budget for your staffing needs.