Not the right fit in month one? We replace them at no cost, or refund every billed day.
New-practice onboarding is capped monthly so every match gets a proper search. Booking your audit now reserves your place in the next intake.
Real numbers from our latest client audit: our teammates beat the targets that matter most to your practice.
Our virtual teammate cleared insurance verifications 30% above goal and payment posting 48% over target: turning a challenging AR into one of the practice’s strongest on record.
A dedicated billing teammate achieved pre-certs 60% over target and claims volume 47% above plan: keeping authorizations ahead of schedule and clean claims moving.
Payment posting landed +40% over target and insurance verifications +44% over: streamlining the revenue cycle so claims go out clean and cash comes in faster.
A specialty-billing teammate cleared claims 33% above target for an endodontics & oral-surgery group: a full surgical schedule billed on time.
See exactly what you’d save against a US in-house hire: salary, benefits and payroll tax included.
Drag the slider to set your team size: your numbers update instantly.
Rates based on live VT placement data. US comparison uses median fully-loaded in-house cost (salary + benefits + payroll burden) for equivalent healthcare admin roles.
Every teammate is trained for your specialty before day one, so your A/R keeps moving, your schedule stays full, and your clinical team stays on patients.
HIPAA-compliant medical teammates work inside your EHR to own billing, scribing, prior auth, scheduling and patient calls: so providers stop charting after hours and your AR keeps moving.
Book my practice staffing auditTeammates fluent in your dental software keep chairs full, recall lists worked, and claims clean.
Book my practice staffing audit
Decide a teammate isn’t the right fit inside the first 30 days? Tell us why. We deliver a curated re-shortlist within 2 business days, onboard the new teammate at no charge, and pause your billing until the replacement is live and producing.
Not sure outsourcing fits your practice? Cancel any time in the first 30 days: we refund every billed day in full. No clawbacks, no termination fees, no minimum-term lock-in. A staffing partner, not a contract trap.
Sick day, PTO, family emergency? Your Client Success Manager (CSM) arranges a trained backup teammate within hours, at no extra cost, briefed on your workflows and EHR access. Coverage ships with every placement: it’s not an upsell.
Three steps. Built for busy practices.
Submit the form and we’ll confirm your audit slot within one business day. The 20-minute diagnostic call maps your practice, workflows, and the exact clinical or admin support to delegate first.
Curated shortlist of HIPAA-compliant teammates delivered in 1–2 business days: matched to your specialty, EHR, accent and time-zone preferences. You interview, we coordinate, you choose the fit.
Agreement, billing, EHR access and SOP handoff, all wrapped in 1–2 weeks. Your teammate starts producing in week one, with a dedicated Client Success Manager (CSM) and the 30-Day Right-Fit Promise behind every placement.
Vetted specialists, HIPAA-compliant and trained on the systems your practice already runs.
Compliance here isn’t a checkbox: here’s what each safeguard is, and what it actually means for your practice, in plain English.
What it is: every healthcare and dental teammate completes formal HIPAA training and certification before they touch patient data.
What it means for you: the person handling your charts knows exactly what counts as protected health information, and the rules for keeping it private, held to the same standard as your in-house staff.
What it is: a Business Associate Agreement (BAA) is the contract HIPAA requires whenever an outside party handles patient data for you. Every VT teammate signs a BAA-compatible confidentiality agreement.
What it means for you: our data-handling duties are in writing and legally binding, not a verbal promise you have to take on trust.
What it is: the VT infrastructure that touches your data runs on a documented set of security controls, access management, device hardening, logging and monitoring, aligned to recognized industry standards.
What it means for you: the laptops, logins and networks your teammate works from are locked down to a recognized industry standard, not left to whatever each person happens to have at home.
What it is: every time a teammate opens, views or changes something in your systems it’s logged, who, what, when, from where, and retained for 12 months.
What it means for you: if you ever need to know exactly who accessed a record and when, there’s a reviewable paper trail, available from your CSM on request.
What it is: encrypted laptops, hardware multi-factor authentication, a mandatory password manager, controlled network access and least-privilege EHR permissions.
What it means for you: your teammate can reach only the systems they need, only from a secured device: so a lost laptop or stolen password can’t expose your records.
Done with the hiring grind? We fill your exact gap fast: teammates matched to your specialty, software and US hours, fully managed by your CSM.
HIPAA-compliant medical & dental virtual assistants, trained on Epic, Athena, Dentrix and Open Dental, fully staffed in weeks, not months, for up to 73% less than local hiring.
Flat-rate pricing, billed bi-weekly. Starting at $750 bi-weekly, with highly trained, dedicated Healthcare VTs at $1,000 bi-weekly. All-in: no markups, no surprises.
Matched in days. Shortlist of 3 in 2 business days. Live in 1–2 weeks.
Your dedicated Client Success Manager (CSM) ensures you hit your goals, partnering closely with you and your Virtual Teammates. Beyond weekly and monthly check-ins, your CSM is your dedicated point of contact across the communication platform that your practice already uses. We go where your team talks.
30-Day Right-Fit Promise. Free replacement, 30-day money-back, and backup coverage, plus a written billing-outcome commitment for your practice.
No long-term lock-in. Bi-weekly from day one, starting at $750 with highly trained at $1,000 bi-weekly for dedicated Healthcare VTs.
AI productivity, human accountability. A person reviews and signs off on every AI-assisted output before it reaches your practice.
20 minutes. No obligation. Covered by the 30-Day Right-Fit Promise.
Just exploring, ready to diagnose, or ready to scope: three ways in, same team on the other side.
New-practice onboarding is capped monthly so every match gets a proper search. Booking your audit now reserves your place in the next intake.
Key questions to ask any healthcare VA agency before you sign. Drop your email: we’ll send the PDF.
Diagnostic-only call. We map your top admin and clinical workflows and tell you what to delegate first.
30-min call. Map your needs, define the role, get a curated shortlist in 1–2 business days.
Prefer to start with a diagnostic? Book my practice staffing audit and a Client Success Manager (CSM) will map it out with you.
Unlock new levels of productivity and patient care. Enter your email to receive our HIPAA VA buyer’s checklist and learn how to choose the right virtual staffing partner for long-term success.
Pick a time that works for you: a Dedicated Client Success Manager will map your busiest workflows and show you which roles to delegate first. Diagnostic only, no obligation.
Pick a time below and we’ll scope your needs, define the role, and map your first 30 days: so your teammate is productive fast. No commitment, covered by the 30-Day Right-Fit Promise.
Tell us where to reach you and your dedicated Client Success Manager will check this teammate’s availability, then line up similar HIPAA-compliant matches for your specialty, EHR and time zone.