Aileen C.
Dental
Account Receivable Associate
Insurance Verification & Benefits Coordination
Medical & Dental Billing (Claims Processing, EOB…
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Treatment & Recall
Turn diagnosed treatment into booked visits
Every practice has a list of patients who said yes — then never scheduled. A HIPAA-compliant treatment coordinator works that list every day: following up on unscheduled treatment, presenting financing, and filling the recall column — so the dentistry you’ve already diagnosed actually gets done. For about a third of the cost of an in-house hire.
HIPAA Compliant
Live in 1–2 Weeks
30-Day Right-Fit Promise
Book my practice staffing audit
Get the HIPAA VA buyer’s checklist
Reply within 1 business day
Covered by our 30-Day Right-Fit Promise: free replacement or your money back.
Up to 73%
Lower Cost vs In-House
1–2 wks
To Get Started
4.9★
Avg Google Rating
30-Day
Right-Fit Promise
What they handle
The revenue that’s already in your chart — recovered
The biggest opportunity in most practices isn’t new patients — it’s the treatment already diagnosed and the recall already due. Your coordinator works both lists every day, so fewer patients slip through and more dentistry gets booked.
- Works the unscheduled-treatment list — the patients who said yes but never booked.
- Presents financing options — so cost stops being the reason a case stalls.
- Fills hygiene recall — and reactivates patients who’ve fallen off the schedule.
- Tightens the schedule — fills gaps and balances the day for steady production.
- Coordinates referrals — out to specialists and back, with nothing dropped.
- Follows up until it’s booked — the persistent outreach a busy front desk rarely gets to.
Right now
- Diagnosed treatment sitting unbooked
- Recall list nobody works
- Gaps in tomorrow’s schedule
- Revenue quietly walking out
With a teammate
- Treatment followed up every day
- Recall column full
- A tighter, fuller schedule
- More cases accepted and seated
Why practices do this
Grow production from the patients you already have
Persistent follow-up and recall — without hiring, training or covering another desk.
More cases booked
Diagnosed treatment gets worked daily, so the dentistry you planned actually gets done.
A full recall column
Hygiene stays busy and lapsed patients come back — steady, predictable production.
Your data stays safe
HIPAA-trained, background-checked, working only in your approved systems.
One flat rate
Predictable monthly cost — no benefits, payroll taxes or recruiter fees.
Cost off the table
Financing presented clearly, so money stops being the reason patients say “not yet.”
Backup built in
A dedicated CSM arranges cover for sick days and leave, so the follow-up never stops.
Works in your software
No new software to learn
Your coordinator works in the practice software and patient-messaging tools you already use.
Dentrix
Dentrix Ascend
Open Dental
Denticon
Carestream
Weave
NexHealth
Solutionreach
How it works
From first call to working teammate in under two weeks
01
A quick, honest call
15 minutes on your unscheduled-treatment list, recall numbers, software and financing options.
02
Meet your shortlist
A few hand-picked coordinators who fit your practice. You interview them and choose.
03
They get to work
Access, a smooth handoff, and a dedicated CSM — recovering treatment in 1–2 weeks.
FAQ
Questions practices ask us
What does a treatment coordinator teammate do?
They chase down the revenue that slips away: following up on diagnosed-but-unscheduled treatment, presenting financing options, filling your hygiene recall and reactivating lapsed patients, tightening the schedule, and coordinating referrals — all in your practice software.
Will it really improve case acceptance?
Yes. Diagnosed treatment that never gets scheduled is the biggest quiet leak in most practices. A coordinator works that list every day and brings those patients back to the chair.
Do they know my software?
Yes — Dentrix, Dentrix Ascend, Open Dental, Denticon and Carestream, plus Weave, NexHealth and Solutionreach. Confirmed before they start.
Is my patient data safe?
Yes. Every coordinator is HIPAA-trained and certified, background-checked, and signs a confidentiality agreement before they start.
What does it cost?
A flat monthly rate — typically 60–73% less than a US in-house hire once you add benefits, taxes and overhead. See the pricing on our homepage, or book an audit for a tailored number.
Can I add help later or scale back?
Yes. Add teammates as you grow busier or ease off in slower stretches — no locked-in headcount, no penalties.
Meet the Bench
Meet Our Dental Treatment Coordinator Virtual Teammates
A sample of real, vetted Dental teammates, interview-ready, matched to your time zone, and live in 1–2 weeks. Dental Treatment Coordinator specialists are shown first.
Alain Jude L.
Dental
Dental Biller
Dental & Medical Billing (Full Cycle)
Insurance Verification & Benefits Coordination
Claims Pro…
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Eldridge U.
Dental
Dental Assistants
Insurance Follow-ups, Claims Handling & Denial Resolution
Eligibility Verification & Benefits C…
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Julvince Niel F.
Dental
Dental
Dental Billing & Accounts Receivable (AR) Management
Insurance Verification & Benefits Coordina…
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Lovely May M.
Dental
Dental Biller
Dental administrative support and patient coordination
Insurance verification, claims processin…
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Ma Carmela B.
Dental
Medical Administrative Support
Prior authorization processing and insurance coordination (medical & dental)
EMR/EHR systems ma…
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Showing 6 of 12 on the bench. Browse all Virtual Teammates to filter by department and skill and see full profiles, intro videos & résumés.
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Covered by our 30-Day Right-Fit Promise: free replacement or your money back.